Bill the work. Not from memory.
Quotes turn into invoices, line items point at approved versions, and clients pay by card.
Your studioInvoice
- Brand kit and logo suitev4 · approved$4,200
- Packaging, 3 SKUsv2 · approved$2,800
- Launch page designv5 · approved$1,950
- Motion packv1 · in reviewNot billable yet
However the job works. Bill it that way.
- DepositTake a percentage before anything starts, then bill the rest at the end.
- MilestonesSplit a long job into stages. The client sees progress, you see money.
- RetainersA set amount every month or quarter, renewing on its own.
- One invoiceSmall job, one number, done.
Billing you can script. Quote to paid.
The same invoices, from your own tools. Stripe handles the card and the tax.
# Bill the milestone the client just approved
curl -X POST https://api.usevarial.com/api/v1/client-projects/pr_7781/invoices -H "Authorization: Bearer $VARIAL_TOKEN" -H "Content-Type: application/json" -d '{
"title": "Brand refresh, milestone 2",
"status": "sent",
"currency": "usd",
"line_items": [
{ "label": "Packaging, 3 SKUs", "amount": 280000 }
]
}'
- QuoteLine items, scope, and an expiry. They accept from a link.
- WorkThe accepted quote opens the project, tasks and proofs inside.
- ApproveThe sign-off in Proof is what makes a line billable.
- InvoiceConvert the quote or bill a milestone. Paid by card.
The rest of the job. Same app, same file.
- CollaborationThe same file at the same time, and the comment becomes the task.
- ProofSend a version, collect notes on the art, get a decision in writing.
- Brand KitsColors, type, and logos every file reads from.
- Varial MCPReal project context for your AI tools. Read only.
- ProvenanceA receipt on every deliverable, without your prompts.
Good questions. Short answers.
Who processes the payment?
Stripe. Card details go to Stripe, never to Varial.
Can I bill in another currency?
Yes. Set the currency per invoice.
What about tax?
Stripe Tax works out VAT, GST, or US sales tax from your client location and puts it on the invoice.
Can a client pay a deposit before I start?
Yes. Set a deposit percentage on the quote and bill it as soon as they accept.
Is invoicing part of my plan?
Yes, on every plan. Stripe charges their own processing fee on payments.